For transfers and mutations in the Product Register for Chemicals (RPC), the following procedures must be followed and the required documents submitted:
Transfers of preparations or existing substances from one notifier to another
- One letter each by post in which the "old" notifier states the transfer and the "new" notifier confirms the takeover, each signed by a person authorised to sign according to the Swiss Commercial Register. Mention whether existing user accounts/existing authorships have to be transferred too or not. For authorship transfers see below.
- Send a list of the products to be transferred in Excel format (CPID number and product name) to cheminfo@bag.admin.ch
- Transfers of preparations and existing substances are free of charge.
- After receipt of all necessary documents, it takes at least one month for the transfers.
Transfers of biocidal products from one authorization holder to another
- From each part (existing and designated authorization holder), an original confirmation letter sent by mail with the signature of an authorized signatory according to the commercial register (possibly a joint signature by two or three individuals) and, where applicable, a stamp. Alternatively, signed by the main user from the Chemicals Product Register, provided they are from the same organization. Specify whether existing user accounts or any intellectual property rights should be transferred or not. For intellectual property transfers, see below.
- We also accept a qualified legally valid electronic signature (SwissID), and in this case, the document(s) can be sent to us via email.
- The acquiring party confirms the assumption of the applicable fees.
- The acquiring party makes an effort, if not already done, to create a reporting account in the Chemicals Product Register Opening a main user account.
- Send an extract of the biocidal products to be transferred in Excel format (CPID number, authorization number, and product name) to cheminfo@bag.admin.ch.
- Transfers of biocidal products are subject to fees. The fees are CHF 150.- per biocidal product (1-4 products), CHF 500.- for 5 products, and CHF 20.- for each additional product (collective decision).
- Please allow for a processing time of up to 60 days.
Transfers of authorship from one CH-login user account to another
- Written confirmation of the account holder or a person authorised to sign either by the reporting company (Zefix) or, if applicable, the external company by letter post, including the information of the "new" account (CH-login number) to which the transfer has to be made.
- Send a list of all authorships to be transferred in Excel format (CPID number, product name, name of the current account holder and CH-login number of the future account holder) to cheminfo@bag.admin.ch
- Note, that for each individual authorship the documents above must be submitted
- After receipt of all necessary documents, it takes at least one month for the transfers.
Note:
For the authorship "Technical User-bag-ws-private-prod" the situation is as follows: This data was entered by a main/sub-user account of the notifying company or on behalf of an employee of the notification authority for chemicals before 16.04.2014. After the system change to the current version of the Product Register for Chemicals (RPC), it was no longer possible to state with certainty to whom this authorship could be assigned. All companies were informed accordingly at the time. For data protection reasons, a transfer is no longer possible and the authorship can only be linked to a new/current user account by entering the data again (also possible via the mass registration interface).
Remove grey marked contact information
- Concerns the grey marked contact information which you cannot mutate or delete yourself in the Product Register for Chemicals (RPC) under section 1.
- Send an excel file with CPID number of the products for which the contact information has to be deleted to cheminfo@bag.admin.ch
- After receipt of all necessary documents, it takes at least two weeks for the mutation.
Import of UFI codes
- First-time import of marketable UFI codes of your products.
- At least 25 codes, one time offer per company, thereafter independent entry and maintenance by users from the reporting company.
- Send an excel file with CPID number, product name and associated UFI code to cheminfo@bag.admin.ch
- After receipt of all necessary documents, it takes at least two weeks for the mutation.
Change product status from "under examination" to "in progress”
- Send an excel file with CPID number including a comment why the status should be changed to cheminfo@bag.admin.ch
- After receipt of all necessary documents, it takes at least two weeks for the mutation.
Delete products
- Send an excel file with CPID number and valid reason for data deletion (e.g. duplicate, erroneous entry, etc.), to cheminfo@bag.admin.ch
- After receipt of all necessary documents, it takes at least two weeks for the mutation.
Withdraw products from the market
- At least 50 products (only preparations and existing substances) and if there is no use of the mass registration interface. Smaller quantities have to be withdrawn from the market by the users of the reporting company themselves.
- Biocidal products can only be withdrawn from the market by the Notification Authority for Chemicals, as they are subject to authorization.
- Only products with status "qualified” can be withdrawn from the market.
- Send an excel file with CPID numbers including date (as of now or date in the future, retroactive date is not possible) of all products that should be withdrawn from the market to cheminfo@bag.admin.ch
- After receipt of all necessary documents, it takes at least two weeks for the mutation.
