User roles

Before you can work with your (CH-Login) user account in the product register for chemicals (RPC), your account must be authorised and released for access to the company with the desired user role.

We recommend that you use the available user roles according to the following scheme:

Person	works
Main user	in the reporting company and has administrative rights for the user accounts of the reporting company
Internal sub-user	at the reporting company, but without the additional privileges of a principal user.
External sub-user	at an external company (e.g. chemical manufacturer)

Below is a detailed description of the user roles and their permissions:

Main user:

• In exchange for the sub-user, the main user is authorised to independently authorise sub-users for the same reporting company (manufacturer as defined by the ChemO) and to manage all access authorisations
• The main user has access to the personal data of the user account linked to the registration company (surname and first name, address given in the profile). The telephone number and e-mail address can be authorised or blocked by the account holder.

In this context, we strongly recommend that at least one person who works for the reporting company takes on the role of main user.

Important: For reporting companies registering for the first time in the product register for chemicals (RPC), the first user account must ALWAYS be a main user. Only then can other user roles be selected for other accounts.

• New main users will continue to be assigned rights via the application form by the Notification authority for chemicals.
• A reporting company may have more than one primary user.
• The person does not necessarily have to work in Switzerland

Summary of a key user's authorisations in the RPC:

Note:
The user roles including authorisations for access to a Swiss reporting company are already authorised by a person authorised to sign in accordance with the Swiss Commercial Register (Central Company Index - Welcome (zefix.ch)) or a correspondingly authorised main user. The correct assignment of rights is therefore already their responsibility and liability.

Sub-user:

Sub-users have the possibility to enter, view and edit missing/additional data as well as complete notifications, applications, authorisations and registrations in the Chemicals Product Register (RPC) for a reporting company. Sub-users can be additional persons within the reporting company or belong to an external company (also from abroad). This case usually occurs when the composition of a chemical must be provided directly by the chemical manufacturer without the CH importer being authorised to view the confidential information. In this context, please also note the circumstances of authorship.

• Internal sub-user: is a person who works within the same reporting company as the main user.
• External sub-user: is a person who belongs to an external (also foreign) company. In most cases, these are chemical manufacturing companies or consultants who must provide confidential information to the Swiss authorities via the Swiss reporting company in connection with its obligations.
  

Unlike the main user, both sub-user roles have no further rights in connection with the authorisation of new user accounts and the data management of the reporting company.

• The assignment of rights (incl. data management) for new internal and external sub-users is carried out by a main user of the reporting company
• A reporting company can have several internal and/or external sub-users
• The person does not necessarily have to work in Switzerland

Summary of new features for internal and external sub-users:

Clarifications for the external sub-user role

The visibility of notifications in the Chemicals Product Register (RPC) is restricted to those for which they have authorship. However, the role can also share authorship.

Last modification 02.10.2024